Procedures for importing textile machines

Posted on: 05/03/2025

A weaving machine is a device or system of machinery used to produce textile products such as cloth, silk, wool, or other fabrics by joining threads into fabric structures. To be able to import this item, the importer must have knowledge of foreign trade and an understanding of customs laws. In this article, Just In Time would like to share the procedures for importing weaving machines and notes when importing this item.

1. Regulations on procedures for importing textile machines

The procedures for importing textile machines are stipulated in the following legal documents.

According to the above documents, textile machinery is not on the list of prohibited imports. When importing this item, the following points must be noted:

Used textile machinery must not be imported for more than 10 years;
When importing textile machinery, the goods must be labeled according to 43/2017/ND-CP;
Correctly identify the HS code to determine the correct tax and avoid fines;

In addition to the above legal documents, there are many other regulations. Issued over time, so please contact the hotline or hotmail for advice.

2. Determine the HS code of the textile machine

Determining the HS code is the most important step when carrying out import procedures for any type of goods. Determining the HS code will determine import tax, VAT and import policy. To correctly determine the HS code of the textile machine, you need to understand the characteristics of the goods: Material, composition and characteristics of the product.

2.1 HS code of the textile machine

The HS code (Harmonized System) is a series of codes used for all goods worldwide. Between different countries in the world, only the tail number is different. Therefore, the first 6 numbers of the HS code worldwide for an item are the same. Below, Just In Time would like to share with you the HS code table of the textile machine.

HS Code	Description
Weaving machine
844610	– For woven fabrics with width not exceeding 30 cm:
84461010	– – Electrically operated
84461020	– – Not electrically operated
	– For woven fabrics with width over 30 cm, shuttle type:
84462100	– – Motorized loom
84462900	– – Other
84463000	– For woven fabrics with width over 30 cm, shuttleless woven type
Knitting machines, stitch-bonding machines and gimped yarn-making machines, for the manufacture of tulle, lace, embroidery, trimmings, braid or net and tuft-making machines
	– Circular knitting machine:
84471100	– – Has a roll diameter not exceeding 165 mm
84471200	– – With a roll diameter of over 165 mm
844720	– Flat knitting machine; stitching machine:
84472010	– – Electrically operated
84472020	– – Not electrically operated
844790	– Other types:
84479010	– – Electrically operated
84479020	– – Not electrically operated

2.2 Risks of applying the wrong HS code

Determining the correct HS code is very important when carrying out procedures for importing textile machines. Determining the wrong HS code will bring certain risks to you such as:

Delay in customs procedures: Declaring the wrong HS code can lead to delays in customs procedures, due to the time needed to check and verify accurate information about the type of goods;
Penalty for declaring the wrong HS code according to Decree 128/2020/ND-CP;
Delayed delivery: If the goods are found to have declared the wrong HS code, the customs authority may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the enterprise;
In case of import tax, you will face a penalty of at least 2,000,000 VND and a maximum penalty of 3 times the tax amount;

To determine the exact HS code for a specific type of weaving machine. Please contact the hotline or hotmail for advice.

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3. Import tax on weaving machines

Goods that want to be imported and consumed on the market, the importer must fulfill tax obligations to the state. There are two types of import tax: Import tax and import VAT. How to calculate tax when carrying out procedures for importing weaving machines according to the following formula:

Import tax is determined by the HS code, import tax is calculated according to the formula:
Import tax = CIF value x % import tax rate

CIF value is determined by the factory value of the goods plus all costs to bring the goods to the first border gate of the importing country.

Import VAT is determined according to the formula:
Value added tax = (CIF value + Import tax) x % VAT rate.

According to the above formula, it can be seen that import tax depends on the HS code of the misting machine. Therefore, when carrying out import procedures, it is necessary to determine the correct HS code. Applying the wrong HS code may be subject to penalties according to the provisions of law. In addition, as mentioned above, for goods imported from countries and regions with which Vietnam has signed a trade agreement, the import tax is usually 0%.

4. Labeling imported textile machines

Labeling imported goods is not a new regulation. However, since Decree 128/2020/ND-CP was issued, the labeling of imported goods has been more closely monitored. Labeling goods is intended to help administrative agencies manage goods, identify the origin and the unit responsible for the goods. Therefore, labeling goods is one of the indispensable steps when carrying out procedures for importing textile machines.

4.1 Label content

In addition to labeling, the content of the label is also very important. The content of the labels of the goods is regulated in Decree No. 43/2017/ND-CP. For textile machinery, the content of a complete label includes the following information:

Information of the exporter (address, company name);
Information of the importer (address, company name);
Name of goods and information of goods;
Capacity, year of manufacture;
Origin of goods;

These are the basic label contents that need to be affixed to the goods. The information shown must be in English or other languages that must be translated. When carrying out import procedures for textile machinery, if a red line is encountered, the customs inspection will pay close attention to the content of the label above.

4.2 Location of labeling on goods

Affixing labels to goods is necessary, however, affixing them in the right position is more important. When importing, the product label must be affixed to the surfaces of the package such as: On the carton, on the wooden crate, on the product packaging. Or anywhere that is convenient to check and easy to see. Labeling in the right position will help save time for inspection when doing procedures to import textile machines of all kinds.

For retail goods on the market, it is necessary to show more information. Such as the manufacturer, quantity of goods, technical specifications, date of manufacture, safety warnings.

4.3 Risks when not labeling

Labeling on goods is caught according to the provisions of law. If the goods are not labeled when imported or the content of the label is incorrect. The importer must face the following risks:

Being fined according to regulations, the penalty level is specified in Article 22 of Decree 128/2020/ND-CP;
Not entitled to special preferential import tax because the certificate of origin will be rejected;
Goods are easily lost or damaged due to lack of warning labels for loading, unloading and transportation;

With the above risks, we recommend that you label the goods when doing the procedures for importing textile machines. If you do not fully understand the regulations on product labels. Please contact the hotline or hotmail for advice.

5. Documents for import procedures for textile machines

Documents for import procedures for textile machines in particular, and other goods in general. Stipulated in Circular 38/2015/TT-BTC dated March 25, 2015; amended and supplemented by 39/2018/TT-BTC dated April 20, 2018.

Customs declaration;
Bill of lading;
Commercial invoice;
Sales contract;
Packing list;
Certificate of origin (℅) if any;
Catalogs;

The above are all the documents in the documents for import procedures for textile machines. The following documents are the most important: Customs declaration, bill of lading, commercial invoice. Other documents will be provided upon request from the customs.

Certificate of origin is not a mandatory document. However, this is a very important document for importers to enjoy preferential import tax rates. Therefore, importers should negotiate and request the seller to provide a certificate of origin.

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6. Textile machinery import process

The process of importing textile machinery is the same as many other goods. It is very specifically regulated in Circular 38/2015/TT-BTC dated March 25, 2015, amended and supplemented by 39/2018/TT-BTC dated April 20, 2018. We summarize the steps briefly so that you can visualize the whole picture.

Step 1. Declare customs declaration
After having complete import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notice of arrival and determining the HS code of textile machinery. Then you can enter the declaration information into the customs system via software.

Declaring customs declarations on customs software. Requires importers to have knowledge of entering data into the software. Do not declare customs declarations on your own when you do not fully understand this work. Declaring on your own can easily cause points that cannot be corrected on the customs declaration. At that time, it will cost a lot of money and time to fix.

Within 30 days from the date the goods arrive at the port, the customs declarant must declare the customs declaration. If this deadline is exceeded, the importer will face a penalty fee from the customs.

Step 2. Open the customs declaration
After completing the customs declaration, the customs system will return the declaration flow results. If there is a declaration flow, print the declaration and bring the import documents to the customs office to open the declaration. Depending on the green, yellow, red flow, perform the steps to open the declaration.

The declaration must be opened as soon as possible, no later than 15 days from the date of declaration. The declarant must bring the documents to the Customs Department to open the customs declaration. After 15 days, the declaration will be canceled and you will face a penalty fee from the customs.

Step 3. Clearing goods
After checking the documents, if there are no questions, the customs officer will accept the declaration. You can now pay import tax on the customs declaration to clear the goods.

In some cases, the declaration will be released to bring the goods to the warehouse for storage first. After completing the documents, the customs will proceed to clear the customs declaration. When the declaration has not been cleared, it is necessary to carry out procedures to clear the declaration. If it is overdue, you will face a penalty fee and it will take a lot of time.

Step 4. Bring the goods back for storage and use
For the customs declaration, proceed with the declaration liquidation step and complete the necessary procedures to bring the goods back to the warehouse. To be able to receive the goods conveniently, you need to fully prepare the release order, means of transport and goods accepted to pass through the surveillance area.

7. Notes when carrying out procedures for importing textile machines

When carrying out procedures for importing textile machines, you need to note the following:

Import tax is an obligation to be fulfilled with the state;
VAT for textile machines is 8%;
When importing textile machines, you must label the goods according to 43/2017/ND-CP;
Identify the correct HS code to determine the correct tax and avoid being fined;
Used textile machines must not be more than 10 years old to be allowed to be imported;

If you have difficulty with customs procedures, you can choose Just In Time as your companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Ward 4, Tan Binh, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

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