Procedures for importing auto parts

Procedures for importing auto parts

Procedures for importing auto parts

Posted on: 22/04/2025

Auto parts are imported from many different countries to Vietnam such as: China, Thailand, Korea, Japan, Europe, America. To be able to import this item smoothly, the importer must have knowledge of foreign trade and understanding of customs laws. In this article, Just In Time would like to share the procedures for importing auto parts, HS codes, import policies and notes when importing this item.

auto parts

1. Policies on import of auto parts

Procedures for import of auto parts and components are specified in the following legal documents:

  • Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018;
  • Decree 69/2018/ND-CP dated 15/05/2018;
  • Decree No. 43/2017/ND-CP dated 14/4/2017;
  • Decree 128/2020/ND-CP dated 19/10/2020;
  • Circular 12/2022/TT-BGTVT dated 30/06/2022;

According to the above documents, auto parts are not on the list of goods banned from import. However, when carrying out import procedures for this item, it is necessary to pay attention to the following points:

  • Used auto parts and components on the list of goods banned from import;
  • Some types of spare parts must be checked for quality when importing such as: Headlights, rearview mirrors, safety glasses, tires, rims, etc. according to Circular 12/2022/TT-BGTVT dated 30/06/2022.
  • When importing auto parts and components, goods must be labeled according to 43/2017/ND-CP;
  • Determine the correct HS code to determine the correct tax and avoid being fined;

The above is the entire legal document regulating policies and procedures for importing auto parts. If you do not understand the above regulations, please contact the hotline or hotmail for advice.

2. Determination of auto parts hs code

Searching for hs codes is the most important job before carrying out procedures for importing auto parts. To be able to accurately identify the hs code, it is necessary to understand the properties, ingredients, functions, and raw materials from which the product is produced.

2.1 Auto parts hs code

HS (Harmonized System) code is a series of codes that are common to all goods around the world. Between different countries in the world, there is only a difference in the number of tails. Therefore, the first 6 digits of the worldwide hs code for an item are the same. Just In Time would like to introduce some auto parts HS codes for your reference as follows:

HS Code Description
87082990 Other auto body parts and parts
87083090 Brakes and other brake parts of automobiles
87084099 Clutch (tapered) parts and parts of the clutch
87085099 Drive shafts (post shafts), including bearings and couplings
87089190 Radiators and parts of the cooling system
87089491 Rubber pads, engine mounts, and other anti-vibration parts of automobiles
87089999 Spare parts and other parts that have not been sorted

Above are the sub-section codes of auto parts. The hs code of many types of auto parts needs to be determined according to each specific type of spare parts and components to accurately determine the hs code.

2.2 Risks of applying the wrong hs code

Determining the correct HS code is very important when carrying out procedures for importing auto parts. Identifying the wrong hs code will bring certain risks to you such as:

  • Delay in customs procedures: Incorrect declaration of HS codes can lead to delays in customs procedures, as it takes time to check and verify accurate information about the type of goods;
  • Delayed delivery: If the goods are found to have declared the wrong HS code, the customs authority may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the business;
  • Shall be fined for incorrectly declaring hs codes according to Decree 128/2020/ND-CP;
  • In case of incurring import tax, they will face a fine of at least 2,000,000 VND and a maximum fine of 3 times the tax amount;

To accurately determine the hs code for each specific type of auto parts and components. Please contact the hotline or hotmail for advice.

** See more Procedures for importing forklift spare parts

3. Import tax on auto parts

Import tax is an obligation that the importer must fulfill when carrying out procedures for importing auto parts. Tax obligations are mandatory and goods are only cleared when the tax obligation has been fulfilled. There are two types of import taxes, namely VAT and import tax. The import tax depends on the hs code of the selected goods. The method of calculating import tax on auto parts and components is as follows:

Import tax determined according to the import tax hs code is calculated according to the formula:
Import tax = CIF value x % tax rate

Import VAT is determined according to the formula:
Value Added Tax = (CIF Value + Import Tax) x % VAT rate.

According to the above formula, it can be seen that the import tax of auto parts and components belongs to the applicable tax rate. The tax rate depends on whether the order has a certificate of origin or not. If there is a certificate of origin (c/o), a special preferential tax rate may be applied.

4. Labeling of imported goods

Labeling imported goods is not a new regulation. However, since Decree 128/2020/ND-CP was issued, the labeling of imported goods has been monitored more closely. Labeling of goods aims to help administrative agencies manage goods, determine the origin and unit responsible for goods. Therefore, labeling goods is one of the indispensable stages when carrying out procedures for importing auto parts.

4.1 Label content

In addition to having to put a label, the label content is also very important. The content of labels of goods items is specified in Decree No. 43/2017/ND-CP. For auto parts, the contents of a full label include the following information:

  • Information of the exporter's family (address, company name);
  • Information of the importer (address, company name);
  • Name of goods and information of goods;
  • Spare parts code;
  • Origin of goods;

Those are the basic label contents that need to be affixed to the goods. The information presented must be in English or other languages that must be translated. When carrying out procedures for importing auto parts, if you encounter a red channel, customs inspection will pay great attention to the content of the label above.

4.2 Labeling Placement on Goods

Labeling the goods is necessary, but it is more important to put them in the right place. When importing, goods labels need to be pasted on the surfaces of the package such as: On cartons, on wooden bales, on product packaging. Or any place as long as it is convenient to check and easy to see. Labeling in the right place will help save time for inspection when carrying out procedures for importing auto parts. For retail goods on the market, it is necessary to show more information. Such as manufacturer, quantity of goods, specifications, date of manufacture, safety warnings.

4.3 Risks encountered when not labeling

Labeling goods is caught in accordance with the law. If the goods are not labeled when imported or the content of the goods label is wrong. The importer faces the following risks:

  • Being fined according to regulations, the fine level is specified in Article 22 of Decree 128/2020/ND-CP;
  • Not entitled to special preferential import tax because the certificate of origin will be rejected;
  • Goods are easily lost or damaged due to the absence of warning labels for loading, unloading and transportation;

With the above risks, we recommend that you put a label on your goods when you import auto parts. If you don't fully understand the regulations on labels. Please contact the hotline or hotmail for advice.

5. Dossier of import of auto parts

A set of dossiers for carrying out procedures for importing auto parts in particular and carrying out procedures for importing other items in general. Stipulated in Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018.

  • Customs declaration;
  • Bill of lading;
  • Packing list;
  • Commercial invoice;
  • Sale contract;
  • Certificate of origin, if any;
  • Certificate of registration of standard conformity;

In the above set of auto parts import dossier, there is a certificate of registration of standard conformity, which will depend on the type of spare parts that will be available or not. The import dossier of ordinary auto parts only needs a customs declaration, bill of lading, invoice, certificate of origin (if any) to carry out import procedures. However, depending on each specific case or at the request of customs, other documents will have to be added.

** See more Procedures for importing garment accessories

6. Procedures for importing auto parts

The import process depends on whether the type of spare parts is subject to specialized inspection or not. Here, Just In Time will send you the procedures for importing auto parts that must be inspected. For spare parts that are not subject to specialized inspection, it is okay to skip the steps related to specialized inspection. The process of importing auto parts includes the following steps:

Step 1: Customs declaration
After having all the import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notification of arrival and identification of the HS code of auto parts. Then the declared information can be entered into the customs system via software.

The declaration of customs declarations on customs software. It requires importers to have an understanding of data entry into the software. Customs declarations should not be filed on your own when you are not familiar with the job. Self-declaration can easily be stuck with points that cannot be corrected on the customs declaration. At that time, it will take a lot of money and time to fix.

Within 30 days from the date of arrival of goods at the port, the customs declarant must make a customs declaration. If this time limit is exceeded, the importer must face a fine fee from the customs side.

Note: After having an official declaration, it is necessary to contact the Customs Sub-Department to carry out procedures for importing auto parts. It is not recommended to leave the declaration for a long time before bringing it down for import procedures.

Step 2: Register for quality inspection of imported
goods According to the provisions of Circular No. 41/2018/TT-BGTVT dated 30/07/2018. Auto parts must have a certificate of conformity after customs clearance and before being put on the market. However, when carrying out procedures for importing auto parts, there must be a quality inspection registration certificate for this item. The types of spare parts that need specialized inspection include:

  • Car rearview mirror HS code: 7009.10.00
  • Car Interior Materials HS Code: 8708.99.80
  • Car safety glasses HS code: 70.07
  • Car tires HS code: 4011.10.00; 4011.20
  • Automotive alloy rims HS code: 8708.70
  • Car Fuel Tank HS Code: 8708.99

The registration for quality inspection can be conducted on the national one-stop shop site https://vnsw.gov.vn/ or paper documents can be submitted. Goods are only cleared from customs when the registration for quality inspection of imported spare parts is completed. For auto parts that do not belong to the above HS codes, specialized inspection is not required when carrying out import procedures.

Step 3: Open the import
declaration After having a complete set of import documents, it will go to the customs sub-department to open the declaration and customs clearance of goods. Customs clearance steps for goods will proceed normally. If there is no doubt, customs officers will conduct customs clearance of goods, at this time they can pay import tax on auto parts.

The opening of the declaration must be carried out as soon as possible, no later than 15 days from the date of declaration of the declaration. The declarant must bring the dossier to the Sub-department of Customs to open the customs declaration. Within more than 15 days, the declaration will be cancelled and you will face a penalty fee from customs.

Step 4: Bring goods to the warehouse
Customs clearance declaration is carried out to liquidate the declaration and carry out the necessary procedures to bring the goods to the warehouse. In order to be able to bring goods to the warehouse, you need to prepare a delivery order, a pick-up slip at the port, and arrange a pick-up vehicle. Avoid the situation that the declaration has been completed but there is an order from the shipping line to take the goods out of the port.

You can contact our company's hotline or hotmail for advice on services.

7. Notes when carrying out procedures for importing auto parts

When importing auto parts and components, it is necessary to pay attention to the following:

  • Not all types of auto parts are subject to quality inspection;
  • If they have a certificate of origin, they may be entitled to special preferential import tax on auto parts;
  • When importing auto parts, goods must be labeled according to 43/2017/ND-CP;
  • Determine the correct HS code to determine the correct tax and avoid being fined;
  • Used auto parts are not allowed to be imported;
  • Auto parts are highly aesthetic goods. Therefore, it is necessary to be especially careful in the process of inspection, loading and unloading, avoiding scratches;

If you have difficulties in customs clearance, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Ward 4, Tan Binh, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

Facebook: https://www.facebook.com/justintimevn

** See more Procedures for importing water pumps

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