Procedures for importing vacuum cleaners

1. Policies on import of vacuum cleaners

Policies and procedures for carrying out procedures for importing vacuum cleaners, as well as other civil electrical equipment are specified in the following legal documents:

• VAT Law No. 13/2008/QH12 dated 03/06/2008;
• Official Letter No. 1488/TĐC-DGPH dated 21/10/2009;
• Official Letter 6061/TCHQ-TXNK dated 29/06/2016;
• Decision 04/2017/QD-TTg dated 09/03/2017;
• Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018;
• Decision No. 3810/QD-BKHCN dated 18/12/2019;
• Decree 69/2018/ND-CP dated 15/05/2018;
• Circular No. 09/2019/TT-BKHCN dated 30/09/2019;
• Decree 128/2020/ND-CP dated 19/10/2020;

The vacuum cleaner item is a residential electrical appliance. Therefore, according to the above documents, vacuum cleaners are not on the list of goods banned from import. However, when carrying out procedures for importing vacuum cleaners, it is necessary to pay attention to the following points:

• Used vacuum cleaners prohibited from importing: All used civil electrical equipment on the list of goods banned from import;
• Imported goods must be labeled: Details of the labeling content can be found in the labeling section below;
• Must inspect the quality of imported goods: The process of inspecting the quality of imported goods is detailed in the section below;

Above are all regulations on carrying out procedures for importing vacuum cleaners. If you have any questions about any legal documents, please contact our hotline or hotmail for advice.

2. Determine the HS code of the vacuum cleaner

Determining the hs code is the most important step when carrying out procedures for importing vacuum cleaners. Identifying the HS code will determine the import tax, VAT and import policy. To determine the correct vacuum cleaner hs code, you need to understand the characteristics of the product: Material, composition and characteristics of the product.

2.1 Vacuum cleaner hs code

HS (Harmonized System) code is a series of codes that are common to all goods around the world. Between different countries in the world, there is only a difference in the number of tails. Therefore, the first 6 digits of the worldwide hs code for an item are the same. Here, Just In Time would like to share with you the vacuum cleaner hs code table.

HS Code	Description
85081100	HS code: Vacuum cleaner with a capacity of not more than 1,500 W and a dust bag or other container with a capacity of not more than 20 liters.
85081910	HS code vacuum cleaner for household use.
85081990	The hs code of vacuum cleaner has another electric motor.
85086000	The hs code vacuum cleaner does not have an electric motor attached.

According to the table described above, there are 4 hs codes of vacuum cleaners, applicable to four different types of vacuum cleaners. However, it can be divided into two types, namely hs codes for vacuum cleaners with electric motors: 85081100; 85081910; 85081990, and HS code of vacuum cleaner without electric motor: 85086000.

For vacuum cleaners with electric motors, they must check the quality of imported goods. Particularly, vacuum cleaners without electric motors do not need to check the quality of imported goods.

2.2 Risks of applying the wrong hs code

Determining the correct HS code is very important when carrying out procedures for importing vacuum cleaners. Identifying the wrong hs code will bring certain risks to you such as:

• Delay in customs procedures: Incorrect declaration of HS codes can lead to delays in customs procedures, as it takes time to check and verify accurate information about the type of goods;
• Shall be fined for incorrectly declaring hs codes according to Decree 128/2020/ND-CP;
• Delayed delivery: If the goods are found to have declared the wrong HS code, the customs authority may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the business;
• In case of incurring import tax, they will face a fine of at least 2,000,000 VND and a maximum fine of 3 times the tax amount;

Determining the hs code is extremely important and requires knowledge of import and export tariffs. If you cannot identify the hs code for this item, please contact the hotline or hotmail for advice.

** ** See more Procedures for importing steel pipes

3. Calculation of import tax on vacuum cleaners

Import tax is considered as part of the cost that will have to be added to the cost of goods sold by the enterprise. Import tax is an obligation to the state that the importer must fulfill. Therefore, determining import tax is a very important step in the process of importing vacuum cleaners. There are two types of import tax, namely: VAT and import tax.

To determine the import tax and VAT of the vacuum cleaner. Please refer to the calculation formula below.

Import tax determined according to the import tax hs code is calculated according to the formula:
Import tax = CIF value x % tax rate

The CIF value is determined by the ex-factory value of the goods, plus all costs to bring the goods to the first border gate of the importing country.

Import VAT is determined according to the formula:
Value Added Tax = (CIF Value + Import Tax) x % VAT rate.

According to the above formula, import tax depends on the import tax rate. The import tax rate depends on the vacuum cleaner hs code selected above. In addition, as mentioned above, for goods imported from countries and regions with which Vietnam has signed trade agreements such as: Eastern Europe, Europe, the US, Chile, South Korea, China, Japan, Asean countries. Therefore, when negotiating in a transaction, the buyer should ask the seller to provide a certificate of origin.

4. Labeling goods for imported vacuum cleaners

Labeling imported goods is not a new regulation. However, since Decree 128/2020/ND-CP was issued, the labeling of imported goods has been monitored more closely. Labeling of goods aims to help administrative agencies manage goods, determine the origin and unit responsible for goods. Therefore, labeling goods is one of the indispensable stages when carrying out procedures for importing vacuum cleaners

4.1 Label content

In addition to having to put a label, the label content is also very important. The content of labels of goods items is specified in Decree No. 43/2017/ND-CP. For this item, the contents of a full label include the following information:

• Information of the exporter's family (address, company name);
• Information of the importer (address, company name);
• Name of goods and information of goods;
• Capacity, years of production;
• Origin of goods;

Those are the basic label contents that need to be affixed to the goods. The information presented must be in English or other languages that must be translated. When carrying out procedures for importing vacuum cleaners, if you encounter a red channel, customs inspection will pay great attention to the content of the label above.

4.2 Labeling Placement on Goods

Labeling the goods is necessary, but it is more important to put them in the right place. When importing, goods labels need to be pasted on the surfaces of the package such as: On cartons, on wooden bales, on product packaging. Or any place as long as it is convenient to check and easy to see. Labeling in the right position will help save inspection time when carrying out procedures for importing vacuum cleaners of all kinds.

For retail goods on the market, it is necessary to show more information. Such as manufacturer, quantity of goods, specifications, date of manufacture, safety warnings.

4.3 Risks encountered when not labeling

Labeling goods is caught in accordance with the law. If the goods are not labeled when imported or the content of the goods label is wrong. The importer faces the following risks:

• Being fined according to regulations, the fine level is specified in Article 22 of Decree 128/2020/ND-CP;
• Not entitled to special preferential import tax because the certificate of origin will be rejected;
• Goods are easily lost or damaged due to the absence of warning labels for loading, unloading and transportation;

With the above risks, we recommend that you put a label on the goods when checking in for the import of the vacuum cleaner. If you don't fully understand the regulations on labels. Please contact the hotline or hotmail for advice.

5. Dossier for carrying out procedures for importing vacuum cleaners

The set of dossiers for importing vacuum cleaners in particular, other items in general. Stipulated in Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018. The set of dossiers for carrying out procedures for importing vacuum cleaners includes the following documents:

• Customs declaration;
• Sale contract;
• Commercial invoice;
• Packing list;
• Certificate of origin (C/O) if any;
• Bill of lading;
• Dossier of registration for quality inspection;
• Catalog (if any);

In the above set of documents, the following documents are the most important: Customs declaration, bill of lading, commercial invoice and dossier of registration for quality inspection of imported vacuum cleaners. For other documents, they will be supplemented when requested by customs.

There are two forms of quality inspection dossiers: direct paper dossier submission and electronic submission of national single-window public customs clearance dossier. Quality inspection records are mandatory when carrying out procedures for importing vacuum cleaners. Therefore, as soon as the customs declaration number is available, it is necessary to register the quality inspection dossier to avoid prolonging the time.

** See more Procedures for importing all kinds of plastic pipes

6. Procedures for importing vacuum cleaners

The process of importing vacuum cleaners as well as many other items. It is very specifically stipulated in Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018. We summarize the steps in a short description so that you can visualize the big picture.

Step 1: Declare customs
declaration After having all import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notification of arrival and determine the hs code of the vacuum cleaner. Then the declared information can be entered into the customs system via software.

The declaration of customs declarations on customs software. It requires importers to have an understanding of data entry into the software. Customs declarations should not be filed on your own when you are not familiar with the job. The self-declaration may be wrong in points that cannot be corrected on the customs declaration. At that time, it will take a lot of money and time to fix.

Within 30 days from the date of arrival of goods at the port, the customs declarant must make a customs declaration. If this time limit is exceeded, the importer must face a fine fee from the customs side.

This is the most important step in the process of importing vacuum cleaners. All declared contents will be pushed to the customs system. If there is an error affecting taxes or the origin of goods. Then the importer may face fines according to the customs law. Therefore, it is necessary to pay attention to the information entered on the declaration such as HS code, tax rate, name of goods, origin.

Step 2: Open the customs declaration After
completing the customs declaration, the customs system will return the result of the declaration channeling. If there is a flow of declarations, print out the declaration and bring the import dossier to the customs sub-department to open the declaration. Depending on the green, yellow and red channels, the steps to open the declaration are taken.

The opening of the declaration must be carried out as soon as possible, no later than 15 days from the date of declaration of the declaration. The declarant must bring the dossier to the Sub-department of Customs to open the customs declaration. Within more than 15 days, the declaration will be cancelled and you will face a penalty fee from customs.

Note: After having an official declaration, it is necessary to contact the Customs Sub-Department to carry out procedures for importing vacuum cleaners. It is not recommended to leave the declaration for a long time before bringing it down for import procedures.

Step 3. Customs clearance of customs declaration After
checking the dossier, if there are no questions, the customs officer will accept the customs clearance of the declaration. You can now pay import duties on the customs declaration to clear the goods.

In some cases, the declaration will be released to bring the goods to the warehouse for pre-storage. After completing the dossier, the customs will proceed to customs clearance of the customs declaration. When the declaration has not yet been cleared, it is necessary to carry out procedures for customs clearance. If you are past the deadline, you will face a penalty fee and it will take a lot of time.

Step 4. Bringing goods to the warehouse for preservation and use
of the customs clearance declaration, the liquidation step of the declaration and carrying out necessary procedures to bring it to the warehouse. The sampling was conducted to check the quality of the vacuum cleaner. It can be conducted at the port or samples can be taken at the importer's warehouse. Above is the process of steps to carry out procedures for importing vacuum cleaners. If you do not understand the steps, please contact us via hotline or hotmail for advice.

7. Registration for quality inspection of imported vacuum cleaners

As mentioned above, when carrying out procedures for importing vacuum cleaners, they must register for quality inspection specified in Decision No. 3810/QD-BKHCN. However, not all vacuum cleaners are subject to quality checks. Only vacuum cleaners with electric motors must check the quality of imported goods. The dossier of registration for quality inspection can be made as a paper dossier or a dossier on the national single-window portal. Here, Just In Time will introduce to you the steps to register for quality inspection for vacuum cleaners on the national one-stop system.

Step 1: Create an account and register a profile
Creating an account on the national one-stop site is the first step when registering for quality inspection. To create an account on the national one-stop-shop site, you must visit the https://vnsw.gov.vn website. Fill in the information boxes available to create an account.

After obtaining an account, you can register on the national one-stop site. At the management section of the Ministry of Science and Technology. When registering the dossier, the Sub-Department of Standards, Metrology and Quality will be the unit receiving the dossier. You must choose a sample test wallet, a sample testing unit licensed by the Ministry of Science and Technology.

Registration and account can be carried out before the procedure for importing the vacuum cleaner. It is recommended to create an account in advance because it usually takes 24 hours for the account to be accepted.

Step 2: Take samples and check the quality
After having the number of the dossier to register for quality inspection. Then customs can clear the goods. The sampling for quality inspection can be sampled at the port or sampled at the importer's warehouse.

Samples will be taken according to regulations for quality checking. Quality inspection time according to TCVN. Depending on the laboratory, it usually takes 2-3 days for the test results to be available.

Step 3: Receive the results on the national single-window website When
the results are quality inspection, the importer or sample inspection unit can upload the results to the national single-window system. After the results are available, the Sub-Department of Standards and Metrology will accept or reject the registration dossier.

Above are the three basic steps to register for vacuum cleaner quality inspection. If you do not understand the process of registering for quality inspection, please contact the hotline or hotmail for advice.

8. Notes when importing a vacuum cleaner

When carrying out procedures for importing vacuum cleaners, the following should be noted:

• Import tax is an obligation that the importer must fulfill with the state;
• Used household electronic vacuum cleaners are on the list of goods banned from import;
• Vacuum cleaners, when imported, must check the quality of imported goods;
• When importing vacuum cleaners, goods must be labeled according to 43/2017/ND-CP;
• Determine the correct HS code to determine the correct tax and avoid being fined;
• Vacuum cleaners with electric motors must check the quality of imported goods;

If you have difficulties in customs clearance, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

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** See more Procedures for importing used machinery and equipment