Office Chairs Import Procedures – HS Codes, Duties, and Customs Clearance Process

Office Chairs Import Procedures – HS Codes, Duties, and Customs Clearance Process

Office Chairs Import Procedures – HS Codes, Duties, and Customs Clearance Process

Posted on: 18/03/2026

The demand for office furniture imports in Vietnam has been steadily increasing, especially for products such as office chairs used in corporate environments, factories, and modern workplaces. To successfully import these products, businesses must understand regulations related to HS codes, import duties, and customs procedures. A clear understanding of the process helps save time, reduce costs, and minimize risks. This article provides a detailed guide to the import procedures for office chairs.

Office chairs

1. Overview of Office Chairs and Import Regulations

Office chairs are essential furniture items designed for workplace use, often featuring adjustable height, swivel mechanisms, and ergonomic support.

In Vietnam, office chairs are allowed to be imported and are not subject to import restrictions. However, importers must comply with:

  • Product labeling regulations

  • Product quality standards

  • Applicable tax obligations

2. HS Codes for Office Chairs

2.1 Common HS Codes

Office chairs are typically classified under the following HS codes:

  • HS 9401.30.00 Swivel seats with adjustable height

  • HS 9401.80.00 Other types of seats

2.2 How to Determine the Correct HS Code

HS classification should be based on:

  • Product structure and design

  • Presence of swivel or height adjustment mechanisms

  • Material composition

  • Intended use

Accurate classification ensures correct duty rates and avoids customs issues.

3. Import Duties for Office Chairs

Applicable taxes include:

  • MFN import duty: approximately 0 to 25 percent

  • VAT: 10 percent

  • Preferential duty rates when a valid Certificate of Origin is provided

The exact rate depends on HS code classification and country of origin.

** See more Mini Projector Import Procedures

4. Required Documents for Importing Office Chairs

Importers need to prepare:

  • Customs declaration

  • Commercial invoice

  • Packing list

  • Sales contract

  • Bill of Lading or Air Waybill

  • Certificate of Origin if applicable

  • Product catalog

5. Import Procedures for Office Chairs

Step 1: Determine HS code and import policy
Identify the correct HS code and applicable tax rates.

Step 2: Submit customs declaration
Declare electronically via the VNACCS system.

Step 3: Submit customs documents
Provide all required documentation to customs authorities.

Step 4: Customs inspection if required
Goods may be subject to document or physical inspection.

Step 5: Pay duties and taxes
Complete all tax obligations before clearance.

Step 6: Receive goods and complete procedures
Goods are released for distribution and use.

6. Important Notes When Importing Office Chairs

6.1 Product Requirements

  • Not subject to specialized inspection

  • No import license required

  • A product catalog is recommended

6.2 Labeling Requirements

Products must include labels with:

  • Product name

  • Country of origin

  • Manufacturer information

  • Basic technical specifications

** See more Bluetooth Speaker Import Procedures

7. Import Services for Office Chairs

Full-service solutions include:

  • HS code and duty consultation

  • Customs documentation preparation

  • Customs declaration services

  • Transportation and delivery

Professional services help businesses save time and reduce risks.

8. FAQ – Frequently Asked Questions About Importing Office Chairs

8.1 Do office chairs require specialized inspection?

No. Office chairs are not subject to specialized inspection.

8.2 Do office chairs require an import license?

No import license is required.

8.3 What is the import duty rate for office chairs?

Approximately 0 to 25 percent depending on HS code and origin.

8.4 How long does customs clearance take?

Typically 1 to 3 days depending on documentation and inspection channel.

8.5 Is a product catalog required?

Yes. A catalog helps determine the correct HS code.

9. Conclusion

Importing office chairs is relatively straightforward as the product is not subject to specialized inspection. However, businesses must still prepare proper documentation and classify HS codes accurately. Proper compliance ensures faster customs clearance, reduced costs, and minimal risk.

If you have difficulties when clearing customs, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Tan Son Hoa Ward, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

Facebook: https://www.facebook.com/justintimevn

** See more Wireless Headphone Import Procedures

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