Paper Shredder Import Procedures – HS Codes, Duties, and Customs Clearance Process

Paper Shredder Import Procedures – HS Codes, Duties, and Customs Clearance Process

Paper Shredder Import Procedures – HS Codes, Duties, and Customs Clearance Process

Posted on: 28/01/2026

Paper shredders are common office equipment used by businesses, banks, government agencies, and educational institutions to destroy confidential documents and printed data. With increasing data security requirements, many companies in Vietnam import paper shredders from China, Japan, South Korea, and Europe. To ensure a smooth import process, importers need to understand HS classification, import duties, and customs procedures. This article provides a comprehensive guide to paper shredder import procedures.

Paper shredder

1. What Is a Paper Shredder? Is It Allowed for Import?

A paper shredder is a device designed to cut paper documents, plastic cards, or optical discs into small pieces to prevent data recovery. Common types include:

  • Personal paper shredders

  • Office paper shredders

  • Industrial paper shredders

  • Strip-cut and cross-cut paper shredders

Paper shredders are allowed for import and are not classified as prohibited or restricted goods.

2. HS Codes for Paper Shredders

2.1 Common HS Code

  • HS 8472.90.90 Other office machines

This HS code is commonly applied to paper shredders in Vietnam.

2.2 How to Determine the Correct HS Code

HS classification is based on:

  • Main function of the machine

  • Structure and shredding capacity

  • Intended use (office or industrial)

  • Manufacturer catalogs and technical documentation

Correct HS classification helps prevent tax reassessment and customs delays.

3. Import Duties for Paper Shredders

Applicable taxes include:

  • MFN import duty: 0% – 10%

  • Value Added Tax (VAT): 10%

  • Preferential duty: 0% with a valid Certificate of Origin under FTAs

Actual duty rates depend on HS code and country of origin.

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4. Required Documents for Importing Paper Shredders

Importers must prepare the following customs documents:

  • Customs declaration

  • Commercial invoice

  • Packing list

  • Bill of Lading or Air Waybill

  • Sales contract

  • Product catalog or technical datasheet

  • Certificate of Origin (if applicable)

Paper shredders are not subject to mandatory quality inspection or conformity certification.

5. Step-by-Step Import Procedures for Paper Shredders

Step 1: Identify HS code and applicable duty rates
Review product specifications to classify the machine correctly.

Step 2: Submit the electronic customs declaration
Declare via the VNACCS customs system.

Step 3: Customs inspection
Customs may review documents or physically inspect the goods depending on the clearance channel.

Step 4: Pay import duties and VAT
Taxes are paid according to customs system notification.

Step 5: Complete customs clearance
Goods are released once all documents and tax obligations are fulfilled.

6. Important Notes When Importing Paper Shredders

  • Clearly describe shredding type and security level

  • Accurately state model number, brand, and origin

  • If the machine shreds plastic cards or CDs, specify this in the declaration

  • Used paper shredders are generally restricted from import

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7. Full-Service Import Support for Paper Shredders

Import services may include:

  • HS code and import duty consultation

  • Full customs declaration services

  • Certificate of Origin verification

  • Door-to-door transportation and delivery

8. FAQ – Frequently Asked Questions About Paper Shredder Import

8.1 Do paper shredders require an import license?

No. Paper shredders are not subject to import licensing.

8.2 Are paper shredders subject to quality inspection?

No. They are not included in mandatory inspection categories.

8.3 What is the import duty rate for paper shredders?

Import duty ranges from 0% to 10% depending on HS code, plus 10% VAT.

8.4 Can used paper shredders be imported?

Generally no. Used electronic equipment is usually restricted.

8.5 How long does customs clearance take?

Typically 1 to 2 working days if all documents are complete and accurate.

9. Conclusion

Importing paper shredders is relatively straightforward and does not require specialized regulatory approval. By correctly classifying HS codes, preparing complete documentation, and submitting accurate customs declarations, businesses can complete customs clearance quickly and cost-effectively.

If you have difficulties when clearing customs, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Tan Son Hoa Ward, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

Facebook: https://www.facebook.com/justintimevn

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