Label Printer Import Procedures – HS Codes, Duties, and Customs Clearance Process

Label Printer Import Procedures – HS Codes, Duties, and Customs Clearance Process

Label Printer Import Procedures – HS Codes, Duties, and Customs Clearance Process

Posted on: 23/01/2026

Label printers are essential devices widely used in manufacturing, retail, logistics, and e-commerce for printing barcode labels, product labels, shipping labels, and traceability tags. In Vietnam, many businesses import label printers from China, Japan, South Korea, and Europe to meet growing demands for inventory and logistics management. To ensure a smooth import process, importers must understand HS classification, import duties, and customs procedures. This article provides a comprehensive guide to label printer import procedures.

Label printer

1. What Is a Label Printer? Is It Allowed for Import?

A label printer is a specialized printing device that uses direct thermal or thermal transfer technology to print adhesive labels and barcode tags. Common types include:

  • Desktop label printers

  • Industrial label printers

  • Direct thermal label printers

  • Thermal transfer label printers

Label printers are allowed for import and are not classified as prohibited or restricted goods.

2. HS Codes for Label Printers

2.1 Common HS Codes

  • HS 8443.32.90 Other printers, used with automatic data processing machines

  • HS 8443.39.90 Other printers

In practice, most label printers are classified under HS heading 8443.

2.2 How to Determine the Correct HS Code

HS classification should be based on:

  • Printing technology used

  • Connection to computers or data systems

  • Printing capacity and intended use

  • Manufacturer catalogs and technical documentation

Correct HS classification helps apply accurate duty rates and avoid post-clearance reassessment.

3. Import Duties for Label Printers

Applicable taxes include:

  • MFN import duty: 0% – 5%

  • Value Added Tax (VAT): 10%

  • Preferential duty: 0% with a valid Certificate of Origin under FTAs

Actual duty rates depend on HS code and product origin.

** See more 3D Printer Import Procedures

4. Required Documents for Importing Label Printers

Importers must prepare the following customs documents:

  • Customs declaration

  • Commercial invoice

  • Packing list

  • Bill of Lading or Air Waybill

  • Sales contract

  • Product catalog or technical datasheet

  • Certificate of Origin (if applicable)

Label printers are not subject to mandatory quality inspection or conformity certification.

5. Step-by-Step Import Procedures for Label Printers

Step 1: Identify HS code and applicable duty rates
Review product specifications to classify correctly.

Step 2: Submit the electronic customs declaration
Declare via the VNACCS customs system.

Step 3: Customs inspection
Customs may review documents or physically inspect the goods depending on the clearance channel.

Step 4: Pay import duties and VAT
Taxes are calculated and paid according to customs notification.

Step 5: Complete customs clearance
Goods are released once all tax obligations and documentation are fulfilled.

6. Important Notes When Importing Label Printers

  • Clearly describe the printer type and printing technology

  • Accurately state model number, brand, and origin

  • Distinguish between direct thermal and thermal transfer printers

  • If importing ink, ribbon, or consumables separately, declare them as separate items

** See more Window Film Import Procedures

7. Full-Service Import Support for Label Printers

Import services may include:

  • HS code and duty consultation

  • Full customs declaration services

  • Certificate of Origin verification

  • Door-to-door transportation and delivery

8. FAQ – Frequently Asked Questions About Label Printer Import

8.1 Do label printers require an import license?

No. Label printers are not subject to import licensing.

8.2 Are label printers subject to quality inspection?

No. They are not included in mandatory inspection lists.

8.3 What is the import duty rate for label printers?

Import duty ranges from 0% to 5% depending on HS code, plus 10% VAT.

8.4 Can used label printers be imported?

Generally no. Used electronic equipment is usually restricted from import.

8.5 How long does customs clearance take?

Typically 1 to 2 working days if all documents are complete and accurate.

9. Conclusion

Importing label printers is relatively straightforward and does not require specialized regulatory approval. By correctly classifying HS codes, preparing complete documentation, and submitting accurate customs declarations, businesses can achieve fast and cost-effective customs clearance.

If you have difficulties when clearing customs, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Tan Son Hoa Ward, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

Facebook: https://www.facebook.com/justintimevn

** See more Procedures for importing cartons

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