Procedures for importing electric fans

1. Electric fan import policy

The process of carrying out procedures for importing electric fans is stipulated in the following legal documents:

• Decision 04/2017/QD-TTg dated 09/03/2017;
• Circular 38/2015/TT-BTC dated 25/3/2015; amending and supplementing 39/2018/TT-BTC dated 20/04/2018;
• Decree 69/2018/ND-CP dated 15/05/2018;
• Circular No. 3810/QD-BKHCN dated 18/12/2019;
• Decree No. 43/2017/ND-CP dated 14/4/2017;
• Decree 128/2020/ND-CP dated 19/10/2020;

According to the above legal documents, the new electric fan is not on the list of goods banned from import. For used goods, they are on the list of goods banned from import. If you want to import, you must have a license to import scrap.

However, when carrying out procedures for importing electric fans, they must register for quality inspection of imported goods and energy labeling.

Besides, for products with pictures and logos of famous brands and brands of electric fans that have registered world copyrights. When you go through the import procedure, you must have a power of attorney, or written acceptance from the company that allows you to import.

2. Determination of hs codes for electric fans of all types

Determining the hs code is the most important step when carrying out procedures for importing electric fans. Identifying the HS code will determine the import tax, VAT and import policy. To determine the correct electric fan hs code, you need to understand the characteristics of the product: Material, composition and characteristics of the product.

2.1 Electric fan hs code

HS (Harmonized System) code is a series of codes that are common to all goods around the world. Between different countries in the world, there is only a difference in the number of tails. Therefore, the first 6 digits of the worldwide hs code for an item are the same. Here, Just In Time would like to share with you the electric fan hs code table.

2.2 Risks of applying the wrong hs code

Determining the correct HS code is very important when carrying out procedures for importing electric fans. Identifying the wrong hs code will bring certain risks to you such as:

• Delay in customs procedures: Incorrect declaration of HS codes can lead to delays in customs procedures, as it takes time to check and verify accurate information about the type of goods;
• Shall be fined for incorrectly declaring hs codes according to Decree 128/2020/ND-CP;
• Delayed delivery: If the goods are found to have declared the wrong HS code, the customs authority may request correction or clarification of information. This can lead to delays in the delivery process and affect the production and business cycle of the business;
• In case of incurring import tax, they will face a fine of at least 2,000,000 VND and a maximum fine of 3 times the tax amount;

To accurately determine the hs code for the specific type of electric fan. Please contact the hotline or hotmail for advice.

3. Import tax on electric fans

Determining import tax is an important task when carrying out procedures for importing electric fans. The import tax of the goods depends on the hs code of the item. Each hs code has a specific tax rate. Here, Just In Time would like to introduce how to calculate import tax and notes when determining import tax.

3.1 How to calculate the import tax on electric fans

Import taxes are calculated according to the same formula as other items. There are two types of import tax on this item, namely import tax and import VAT.

Import tax determined according to the import tax hs code is calculated according to the formula:
Import tax = CIF value x % tax rate

Import VAT is determined according to the formula:
Value Added Tax = (CIF Value + Import Tax) x % VAT

The CIF value is determined by the ex-factory value of the goods plus all the costs to get the goods to the first port of entry of the importing country. Import taxes are the costs that are included in the cost of goods sold of an order. Therefore, you must check the correct hs code to get the best import tax code.

3.2 Notes when determining import tax on electric fans

When determining the import tax on electric fans, it is necessary to pay attention to the following points:

• For countries that have signed trade agreements with Vietnam such as: Europe, India, Australia, Chile, China, South Korea, Japan, Asean countries. It is necessary to note that the special preferential tax rate is usually 0%;
• To enjoy the preferential tax rate, a certificate of origin is required;
• The taxable value is the CIF value. For orders purchased under other conditions. When calculating import tax, the value must be converted to the CIF value for import tax calculation;
• Import taxes will also be subject to VAT;

Those are the notes when calculating the import tax on electric fans. If you don't understand how to calculate taxes and the notes above. Please contact the hotline or hotmail for advice.

4. Dossier for carrying out procedures for importing electric fans

The set of dossiers for carrying out procedures for importing electric fans in particular and other items in general. Stipulated in Circular 38/2015/TT-BTC dated 25/3/2015; amended and supplemented 39/2018/TT-BTC dated 20/04/2018. The dossier for carrying out procedures for importing electric fans includes the following documents:

• Customs declaration;
• Commercial invoice;
• Bill of lading;
• Sale contract;
• Packing list;
• Energy labeling records;
• Dossier of registration for quality inspection;
• Certificate of Origin (C/O) if any;
• Catalog (if any);

In the above import dossier, there are the most important documents: Customs declaration, commercial invoice, bill of lading, certificate of origin and dossier of self-inspection of electric fan quality and energy labeling. These are the most important documents, and other documents will have to be provided if there is a request from customs.

When carrying out the procedures for importing electric fans, the most important thing is the quality inspection record. The electric fan quality inspection dossier will be registered when the customs declaration is issued. If you do not fully understand the dossier for importing electric fans. Please contact us via hotline or hotmail for advice.

5. Procedures for importing electric fans

The process of importing electric fans as well as many other items. It is very specifically stipulated in Circular 38/2015/TT-BTC dated 25/3/2015 amending and supplementing 39/2018/TT-BTC dated 20/04/2018. We summarize the steps in a short description so that you can visualize the big picture.

Step 1: Declaration of
customs declaration After having all import and export documents: Contract, commercial invoice, packing list, bill of lading, certificate of origin, notification of arrival and identification of the hs code of the electric fan. Then you can enter the declaration information into the customs system via software.

Customs declaration on customs software. Requires the importer to have an understanding of data entry into the software. It is not recommended to declare customs declaration on your own when you do not understand this work well. Self-declaration can easily get stuck in points that cannot be corrected on the customs declaration. At that time, it will take a lot of costs and time to overcome.

Within 30 days from the date the goods arrive at the port, the customs declarant must declare the customs declaration. If this time limit is exceeded, the importer must face a fine fee from the customs side.

This is the most important step in the process of importing electric fans. All declared contents will be pushed to the customs system. If there is an error affecting taxes or the origin of goods. Then the importer may face fines according to the customs law. Therefore, it is necessary to pay attention to the information entered on the declaration such as HS code, tax rate, name of goods, origin.

Step 2: Check the quality of imported
electric fans Electric fans used in households and similar purposes, with a rated voltage not exceeding 250 V for single-phase electric fans and 480 V for other electric fans, with electric motors attached to a capacity of not more than 125W when imported, must be inspected for quality according to Decision 2711/QD-BKHCN. The registration for quality inspection is carried out on the national single-window system. Below is the process of registering for an electric fan quality inspection:

• Create an account and register a profile: Visit the https://vnsw.gov.vn website to create an account on the national one-stop system. After creating an account, register the quality inspection dossier at the management section of the Ministry of Science and Technology (Ministry of Science and Technology). Select a licensed sample testing unit.
• Sampling and quality inspection: After successful registration, take samples for quality inspection at the import port or warehouse. The inspection process usually takes 3-5 days, depending on the laboratory.
• Receive the results and upload them to the system: When the test results are available, the importer or sample testing unit uploads the results to the national single-window system. The Sub-Department of Standards, Metrology and Quality will approve or reject the registration dossier.

This process helps ensure that imported electric fans are of good quality before being put into consumption.

Step 3: Open the customs declaration After
completing the customs declaration, the customs system will return the result of the declaration channeling. If there is a flow of declarations, print out the declaration and bring the import dossier to the customs sub-department to open the declaration. Depending on the green, yellow and red channels, take the steps to open the declaration.

The opening of the declaration must be carried out as soon as possible, no later than 15 days from the date of declaration of the declaration. The declarant must bring the dossier to the Customs Sub-Department to open the customs declaration. Within more than 15 days, the declaration will be cancelled and you will face a penalty fee from the customs authorities.

Note: After having an official declaration, it is necessary to contact the Customs Sub-Department to carry out procedures for importing electric fans. It is not recommended to leave the declaration for a long time before bringing it down for import procedures.

Step 4. Customs clearance of customs declaration After
checking the dossier, if there are no questions, the customs officer will accept the customs clearance of the declaration. You can now pay the import tax on electric fans on the customs declaration to clear the goods.

In some cases, the declaration will be released to bring the goods to the warehouse for pre-storage. After completing the dossier, the customs will proceed to customs clearance of the customs declaration. When the declaration has not yet been cleared, it is necessary to carry out procedures for customs clearance. If you are past the deadline, you will face a penalty fee and it will take a lot of time.

Step 5. Bringing goods to the warehouse for preservation and use
of the customs clearance declaration, the liquidation step of the declaration and carrying out necessary procedures to bring it back to the warehouse. In order to sell on the market, you must have an energy label and an energy stamp to sell on the market.

Above are the 4 basic steps to carry out the procedure for importing electric fans, please contact our hotline or hotmail for advice and service quotes.

6. Notes when carrying out procedures for importing electric fans

When carrying out import procedures for electric fans, it is necessary to pay attention to the following points:

• Goods are only cleared when fulfilling tax obligations to the state;
• Used electric fans are on the list of prohibited imports;
• For electric fans operating on the grid, quality inspection must be carried out;
• The energy label for the fan must be made before it is sold on the market;
• When importing, goods must be labeled according to 43/2017/ND-CP;
• Determine the correct HS code to determine the correct tax and avoid being fined;

If you have difficulties in customs clearance, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

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