Time Attendance Machine Import Procedures – HS Codes, Duties, and Customs Clearance Process

Time Attendance Machine Import Procedures – HS Codes, Duties, and Customs Clearance Process

Time Attendance Machine Import Procedures – HS Codes, Duties, and Customs Clearance Process

Posted on: 02/02/2026

Time attendance machines are widely used by companies, factories, offices, and manufacturing facilities to accurately manage employee working hours. In Vietnam, time attendance machines are commonly imported from China, South Korea, Japan, and Europe with technologies such as RFID cards, fingerprint recognition, and facial recognition. To ensure a smooth import process, importers must understand HS classification, import duties, and customs procedures. This article provides a comprehensive guide to time attendance machine import procedures.

Time Attendance Machines

1. What Is a Time Attendance Machine? Is It Allowed for Import?

A time attendance machine is a device used to record employees’ check-in and check-out times using various authentication methods. Common types include:

  • RFID card time attendance machines

  • Fingerprint time attendance machines

  • Facial recognition time attendance machines

  • Multi-function time attendance machines

Time attendance machines are allowed for import and are not classified as prohibited or restricted goods.

2. HS Codes for Time Attendance Machines

2.1 Common HS Codes

  • HS 8470.50.00 Time-recording machines and similar devices

  • HS 8471.90.00 Other units of automatic data processing machines (in certain configurations)

In practice, the applicable HS code depends on the main function and technical structure of the device.

2.2 How to Determine the Correct HS Code

HS classification should be based on:

  • Primary function of the device

  • Attendance technology used

  • Connectivity to computers or management systems

  • Manufacturer catalogs and technical documentation

Correct HS classification helps avoid duty reassessment and customs delays.

3. Import Duties for Time Attendance Machines

Applicable taxes include:

  • MFN import duty: 0% – 10%

  • Value Added Tax (VAT): 10%

  • Preferential duty: 0% with a valid Certificate of Origin under FTAs

Actual duty rates depend on HS code and country of origin.

** See more Paper Shredder Import Procedures

4. Required Documents for Importing Time Attendance Machines

Importers must prepare the following customs documents:

  • Customs declaration

  • Commercial invoice

  • Packing list

  • Bill of Lading or Air Waybill

  • Sales contract

  • Product catalog or technical datasheet

  • Certificate of Origin (if applicable)

Time attendance machines are not subject to mandatory quality inspection or conformity certification.

5. Step-by-Step Import Procedures for Time Attendance Machines

Step 1: Identify HS code and applicable duty rates
Classify the device correctly based on its technical specifications.

Step 2: Submit the electronic customs declaration
Declare via the VNACCS customs system.

Step 3: Customs inspection
Customs may review documents or physically inspect goods depending on the clearance channel.

Step 4: Pay import duties and VAT
Taxes are paid according to customs system notification.

Step 5: Complete customs clearance
Goods are released once all documents and tax obligations are fulfilled.

6. Important Notes When Importing Time Attendance Machines

  • Clearly describe the attendance technology used

  • Accurately state model number, brand, and origin

  • If the device includes a camera or network connection, specify its function

  • Used time attendance machines are generally restricted from import

** See more Barcode Scanner Import Procedures

7. Full-Service Import Support for Time Attendance Machines

Import services may include:

  • HS code and import duty consultation

  • Full customs declaration services

  • Certificate of Origin verification

  • Door-to-door transportation and delivery

8. FAQ – Frequently Asked Questions About Time Attendance Machine Import

8.1 Do time attendance machines require an import license?

No. Time attendance machines are not subject to import licensing.

8.2 Are time attendance machines subject to quality inspection?

No. They are not included in mandatory inspection categories.

8.3 What is the import duty rate for time attendance machines?

Import duty ranges from 0% to 10% depending on HS code, plus 10% VAT.

8.4 Can used time attendance machines be imported?

Generally no. Used electronic equipment is usually restricted.

8.5 How long does customs clearance take?

Typically 1 to 2 working days if all documents are complete and accurate.

9. Conclusion

Importing time attendance machines is relatively straightforward and does not require specialized regulatory approval. By correctly classifying HS codes, preparing complete documentation, and submitting accurate customs declarations, businesses can complete customs clearance quickly and cost-effectively.

If you have difficulties when clearing customs, you can choose Just In Time as a companion.

Just In Time's staff is always enthusiastic to support you to handle your work quickly and professionally.

 

JUST IN TIME JOINT STOCK COMPANY

Address: No. 5, Dong Da, Tan Son Hoa Ward, Ho Chi Minh City.

Hotline: +84 83 9910066

Email: info@justintimevn.com

Facebook: https://www.facebook.com/justintimevn

 ** See more Label Printer Import Procedures

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